School Management Committee for a CBSE School

What is a School Management Committee in a CBSE School?

The affiliation Bye Laws State that “School Management Committee” means the committee managing the school”

Committee

Is it Compulsory for a school to have a School Management Committee?

Yes, it is absolutely necessary for a school to have a School Management Committee (SMC).

The Rule Says – “Subject to relevant provision in the Education Act of the State/U.T. Concerned, every affiliated school except schools run directly by the Education Department of the Government of the State/U.T. should have a scheme of management approved by the Board. It should also have a School Managing Committee as laid down under section 20(1) (2), (3) and 21.”  (Page 10 – Affiliation Bye Laws)

 

What are the Powers and Functions of SMC?

  1. It shall have the power to supervise the activities of the school for its smooth functioning.
  2. It will work according to the specific directions given by the Society regarding admission policy. However, admissions will be made as per merit without discretion of caste/creed/religion and region.
  3. It shall look into the welfare of the teachers and employees of the school.
  4. It shall evolve both short-term and long-term programmes for the improvement of the school.
  5. It shall have the powers for making appointment of teachers and non teaching staff.
  6. It shall exercise financial powers beyond those delegated to the Principal within the budgetary provision of the school.
  7. It shall have the power to take stock of academic programmes and progress of the school without jeopardising the academic freedom of Principal.
  8. It shall guide the Principal to maintain tone and discipline in the school.
  9. It shall ensure that the norms given in the Act of the State and by the CBSE regarding terms and conditions of service and other rules governing recognition/affiliation of the school are strictly adhered to.
  10. It should ensure that the school gets Furniture, Science equipment, Library books and other teaching aids and the requisite sports material in adequate quantity and on time.
  11. It shall exercise powers to take disciplinary action against staff.
  12. It shall have powers to sanction leave to the Head of the Institution including casual leave.
  13. It shall ensure that no financial irregularity is committed or any irregular procedure with regard to admission/examinations is adopted.
  14. It shall have the power to propose to the Society rates of tuition fees and other annual charges and also review the budget of the school presented by the Principal for forwarding the same to Society for approval.
  15. The Managing Committee will meet at least twice in an academic session.

 

What should be the size of SMC?

For an UNAIDED PRIVATE SCHOOL  : The SMC shall not consist of more than 21 (Twenty One Members) i.e the MAXIMUM numbers of members of a committee should be 21. Circular (Kindly read Page 5)

For any AIDED SCHOOL:  The SMC shall not consist of more than 15 (Fifteen Members) i.e the MAXIMUM numbers of members of a committee should be 15. Circular (Kindly read Page 5)

 

What should be the Profile of the members of SMC?

S.NoNumber of MembersProfile of Members
11the Head of the school. He will be the Member Secretary of the School Managing Committee
22Two parents of students of the school
32Two Teachers of the school
42Two other persons (of whom one shall be women); who are or have been teachers of any other school or of any college.
52These two members should not below the rank of a Principal of a Sr. Sec. School.
6Rest of the MembersSelection of these members depending upon the rules laid by the trust/society

Members outside of the School should be recommended by the Trust/Society running the school.

Kindly Note: No Head Master/Principal shall be appointed in the school who is related to any member of the School Managing Committee. For the purpose of this rule, the relation includes the following Brothers, Sisters, Husband, Wife, Son, Daughter, Son-in-law and Daughter-in law.

 

What is the Serving Tenure / term for a School Management Committee

The term of the members of the Managing Committee shall be 3 years.

A member can be re-nominated for another term but a member cannot remain in office for more than two consecutive terms expect exofficio members and the members of the trust/Society

Hi, if you are looking for a Consultant to help you start a School or with any issue like Affiliations, Project Finance, School Management, Project Feasibility Studies, Project Report, Contact Abhiney Singh by filling the form below or calling or through WhatsApp on +91 70002 40006

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Abhiney Singh

Abhiney Singh

Managing Director at Brighton International School
I run a school called Brighton International School (www.brightoninternational.in).
I am also now a partner with a School consulting company which helps budding educators or investors start school or gain access to help related to school. The help could be in the form of Turnkey School Consultation, Detailed Project report, Project Finance, Business Plan consulting, Recruitment planning, Infrastructure consultation, Affiliation Consultation, Teacher’s Training, Academic and Curriculum Planning. I now have a decade of work experience. I strongly believe in improving every day and I have tremendous respect for people who pursue their dreams with undying passion and enthusiasm.
I have worked in Mumbai for about 6 years as a Marketing-Media professional which has helped me in shaping what I am today. I am Chemical Engineer with an MBA in Marketing.
You can know more about me at www.linkedin.com/in/abhineysingh

You can mail me on abhiney@brightoninternational.in or call me on +91 70002 40006. This number is also on watsapp.
Abhiney Singh
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Abhiney Singh

I run a school called Brighton International School (www.brightoninternational.in). I am also now a partner with a School consulting company which helps budding educators or investors start school or gain access to help related to school. The help could be in the form of Turnkey School Consultation, Detailed Project report, Project Finance, Business Plan consulting, Recruitment planning, Infrastructure consultation, Affiliation Consultation, Teacher’s Training, Academic and Curriculum Planning. I now have a decade of work experience. I strongly believe in improving every day and I have tremendous respect for people who pursue their dreams with undying passion and enthusiasm. I have worked in Mumbai for about 6 years as a Marketing-Media professional which has helped me in shaping what I am today. I am Chemical Engineer with an MBA in Marketing. You can know more about me at www.linkedin.com/in/abhineysingh You can mail me on abhiney@brightoninternational.in or call me on +91 70002 40006. This number is also on watsapp.

78 thoughts on “School Management Committee for a CBSE School

  • September 8, 2017 at 3:44 am
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    Can a Secretary of CBSE affiliated non-aided school run by Trust be on the same Post for 9 Years as a Secretary and also in SMC too ?

    Reply
    • September 8, 2017 at 6:42 am
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      Yes he can be a part of both. Though the head of the SMC is Principal, rest are just regular members.

      Reply
  • August 9, 2017 at 10:04 am
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    Hi Mr. Abhiney

    can a husband and wife be the member of school management committee? Also whom to inform about the composition of school management committee and changes thereon.

    Reply
    • August 12, 2017 at 6:14 am
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      Dear Mukta,
      A husband and Wife can be members, I don’t see a problem with that. The information about the change has to be maintained internally by a school and that should open to perusal if CBSE demand it.

      Reply
  • August 9, 2017 at 9:54 am
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    Hi Abhiney,
    Can members of the committee (SMC) be related to each other? Like husband and wife are members of the Committee.
    Also does school is required to report its composition to any authority?

    Reply
  • June 15, 2017 at 11:15 am
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    Dear Mr. Abhiney,

    I need your Support on what has to be the content of the forwarding Letter for getting the approval on School Managing Committee under CBSE and to whom the letter should be addressed.

    Regards.

    Reply
    • June 16, 2017 at 9:45 am
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      Dear Smita,
      The letter should just contain the names, roles , current profession and addresses of the members of SMC.

      Reply
  • October 14, 2016 at 11:13 am
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    Hi Abhinav,

    We are starting new School. what is the minimum requirement of a staff from Nur till grade 6. i searched but no hierarchy is mentioned… we are planning to go with the Principal, Administrator and 8 teachers and clearical staff to start with. will it suffice or do we need more staff. is there any mention in the by-laws??

    Reply
    • October 14, 2016 at 11:30 am
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      Dear Anjali,
      Number of Teaching Staff members is calculated by using a multiple of 1.5 multiplied by number of sections + Principal. For example if you are opening 18 Classes/ rooms / sections (2 section of each class from Nursery to Class VI) you will need —> 1.5 X 18 = 27 Teachers. This is indeed mentioned in the bye laws.

      Reply
  • September 7, 2016 at 12:51 pm
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    Hi Abhiney !
    I am a commerce graduate and My father is the president of SMC cbse school and we already have secretary and principal in our school. As we dont have managing director in our school, so can i be MD of our school? Is there any position of MD in cbse school? If not then do let me know about the available administrative post in cbse school. We are very much confuse about it.
    Thanking you.

    Reply
    • September 19, 2016 at 10:00 am
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      Dear Ifikhar,
      Yes the society / trust can resolve to create a post of managing director and employ the individual.

      Reply
      • September 23, 2016 at 12:14 pm
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        Thank you for your reply.

        Reply
  • July 29, 2016 at 10:44 am
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    Hi Abhiney
    I am going to start a school from April 2017. we have purchased the land and construction will start soon. If we manage to complete the required level of construction before June 2017, can i apply for affiliation before 30th June 2017?
    Secondly what is the minimum level of construction required for getting CBSE affiliation?

    Reply
    • August 5, 2016 at 4:26 am
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      The School has to have teachers etc before you apply for affiliation since all that information they will ask during the application time. CBSE is not only about building and land but also about Teachers and methodology etc.

      There are no norms about Minimum Construction but here the operating word is ‘ADEQUATE’ since school can vary in population in terms of students. Read the bye laws they have mentioned the space required per student.

      Reply
  • June 4, 2016 at 12:45 pm
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    Hi Mr Abhinay,
    In our trust my father is secretary and I am a member. I possess all qualification for Principal and has been working as Principal. Can I continue to work as Principal.
    Also guide me who can become the secretary of the SMC.

    Regards,
    Subhash

    Please Reply

    Reply
  • May 26, 2016 at 6:05 am
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    Hi Mr Abhiney,
    How many training workshops for teachers have to be conducted in a year before seeking affiliation? How many workshops are mandatory?Any particular topics?

    Reply
    • May 27, 2016 at 2:31 pm
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      The topics are already given by the board, and Empaneled Agencies are there who are authorised to conduct the workshop. Based upon your need you can either call one such agency or ask schools around you to convene such training.

      Reply
  • May 23, 2016 at 1:57 pm
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    if a school founded by charitable trust and run by managing committe then is it is possible to trust representative/trustee nominated in smc hold the post of manager

    Reply
  • May 6, 2016 at 5:03 am
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    SIR I AM HAPPY FOR YOUR CLEAR HELPFULL REPLIES.I HAVE ALSO A PROBLEM ABOUT NON PROPRIETARY AFFIDAVIT FORMAT IS NOT AVAILABLE .IN OUR SOCIETY 3 MEMBERS ARE IN BLOOD LINE AND ALL THEY ARE MARRIED. HOW CAN I SHOW BLOOD RELATION IN AFFIDAVIT.PLEASE PROVIDE ME FORMAT FOR THIS.I WILL BE VERY THANKFUL TO YOU FOR THIS.

    Reply
    • May 9, 2016 at 8:14 am
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      If the Chairman is related to someone he has to declare the same in the format.

      Reply
      • May 9, 2016 at 8:32 am
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        Please provide the language in affidavit format

        Reply
          • May 11, 2016 at 2:21 pm
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            sir i want the subject matter of affidavit of non proprietary

  • April 26, 2016 at 9:32 am
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    Hi Abhiney,
    Small question about the posts of the management people in SMC.
    Where do we define the following posts:
    Chairman/Managing Director/Director or any other similar post.
    Are they need to be defined in SMC only or we have some other documentation to show such posts?

    Regards,
    Hemant

    Reply
      • April 29, 2016 at 12:33 pm
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        Hi Abhiney,
        Thanks for your reply!
        In society also, we don’t have such posts right? A society has posts like President, Secretary, Treasurer and other members.

        Where do we define these posts: Chairman/Director/MD etc.

        Regards,
        Hemant

        Reply
        • May 6, 2016 at 1:56 pm
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          Hi Abhiney,
          Any help possible here?

          Regards,
          Hemant

          Reply
        • May 9, 2016 at 8:11 am
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          Read the norms of the Society / Trust for your state. In a society you can have Chairman, Secretary, Vice – Chairman, Treasurer etc.

          Reply
  • April 24, 2016 at 8:04 pm
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    Hello Abhiney please advice on this….
    I’m the secretary of the trust. Going to apply for the CBSE affiliation.. is it allowed if I’m also the Principal of the school as per CBSE norm.
    Thanks in advance

    Reply
    • April 28, 2016 at 5:04 am
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      Yes you can be, no issues with that.
      Here are the Bye Laws
      – No Head Master/Principal shall be appointed in the school who is related to any member of the School Managing Committee.
      – I. Heads
      1.
      Senior Secondary Schools:
      A. (i) Masters Degree or Honours Degree of a Foreign University recognised as equivalent to the Master’s Degree of an Indian University by the U.P.S.C. or Honours Degree of such Indian Universities as may be recognized equivalent to the Master’s Degree by the U.P.S.C.
      (ii) A teaching Degree or a Diploma in Education or its equivalent. (iii) Experience as required under anyone of the following clauses:
      a) At least 3 years experience of administrative charge of a recognised College having Intermediate or higher classes.
      b) At least 5 years experience of administrative charge of a recognised High School.
      c) At least 5 years experience of teaching in a recognised college or Higher Secondary School or an equivalent teaching experience in a Teachers Training Institute.
      d) At least 8 years teaching experience in a recognised High School.
      e) At least 5 years experience including 3years educational administrative experience and 2 years teaching experience in a recognised High or Higher Secondary School or a Teachers Training Institute.
      OR
      B. Bachelor of Engineering with 5 years teaching experience in a recognised College or Hr. Sec. School (Given effect from 1.1.1977).
      OR
      C. Trained Graduate Heads of recognised High Schools who have attained the age of 45 years and possess at least 15 years teaching experience of Secondary classes in a recognised High/Higher Secondary School (including at least 5 years administrative experience as Head of a recognised High School.)
      OR
      D. Persons possessing Masters Degree with at least 15 years teaching experience in a recognised Higher Secondary School and/or a recognised college having attained the age of 45 years.
      OR
      E. Persons possessing Masters Degree in Education and having the requisite experience as provided for in anyone of the forgoing clauses A to D.
      Note: Two or more categories of experiences can be proportionately combined. 2. Secondary Schools:
      At least Master’s Degree (or its equivalent) with a teaching degree or its equivalent with 5 years experience of teaching of High or Higher Secondary/Intermediate classes.
      OR
      i) At least Bachelor’s Degree from a recognised University;
      ii) B.Ed. from a recognised University/Institute; and
      iii) 8 years experience of teaching Secondary School classes (up to class X) or 12 years of teaching experience of Middle and Secondary classes of which minimum 5 years being experience of teaching the Secondary classes; or 5 years experience as Headmaster of Middle School or other equivalent administrative experience.

      Reply
  • April 17, 2016 at 7:18 am
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    Your Comment Here..sir
    i want to knw that i m appointed as a principal in a school but its new for me i m having experience of vice principal hve to learn about a cbse school and its function is there any problem in it

    Reply
  • March 30, 2016 at 1:28 pm
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    Hi Abhinay,
    I have a question relating to the constitution of SMC. When it comes to the selection of member of SMC, who has the power to decide onto the selection of two parent members and also two teachers of School? Is it the Society/trust itself?

    Reply
    • March 31, 2016 at 7:10 am
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      It is mutual consensus. More often than not the Principal who is the head of the SMC is supposed to take a call.

      Reply
  • March 30, 2016 at 5:33 am
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    KNOWLEDGE ABOUT VARIOUS NORMS—EXCELLENT

    Reply
  • March 28, 2016 at 11:43 am
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    Can a secretary of a society be the manager of the school, and get monthly salary from the society as full timer?
    can a society member be a principal of the school if qualification permits?

    Reply
  • March 8, 2016 at 8:00 am
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    Hi,

    Who can appoint members to the Society/ trust of the CBSE school? are they appointed by way of a voting procedure? if yes, who is allowed to vote?

    Many thanks for your input.

    Reply
    • March 10, 2016 at 9:46 am
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      It is a voluntary thing hence Voting is not the procedure. It is more of a mutual consent and agreement.

      Reply
  • March 7, 2016 at 3:27 pm
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    Hello, can a govt employee /teacher be a member of school management committee.

    Reply
  • March 3, 2016 at 4:45 am
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    Hi, Mr. Abhiney,
    Recently I am going to open a cbse school soon.
    I want to know that I am going to form a society with 3 members are same family, 2 are another family and rest 2 are from another family.Is it acceptable by the society registration office and cbse authority.

    Reply
    • March 3, 2016 at 6:19 am
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      This is alright Samir, you can move ahead with this configuration. Just remember while making the Non – Proprietary affidavit, the Chairman if has family members he has to declare the same in the document.

      Reply
  • March 3, 2016 at 3:10 am
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    Dear Sir,
    I am a member of a SMC for an non aided school being run by a company registered as per company law. Initially the school was affiliated to state board and subsequently sought provisional affiliation to CBSE with due NOC from State education officer. Our school falls under category B as per bye laws i.e.

    Please guide, which Acts/Rules shall be followed by us, the Acts/Rules prescribed by State government for non aided school or there are separate prescribed Acts/Rules for CBSC school.

    Bye laws for CBSE under definitions part xxviii describe the session period normally as April – March, whereas state govt. Rules indicates this as July to June. Choosing the start point itself becomes ambiguous.

    I will be thankful for your guidance in the matter.

    Reply
    • March 3, 2016 at 6:20 am
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      Hi Avinash,
      Session start date wouldn’t matter so much, since you will be taking it from the next year onwards.

      Reply
  • March 2, 2016 at 2:49 pm
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    hi,
    as we are running school under state syllabus since from 2000-01, at present i want to apply for CBSE syllabus, what can i do please guaid me.

    Reply
  • February 15, 2016 at 6:02 pm
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    Hi
    Can u guide me how to deal with parents who discourage the following of rules of the school and create issues every now and then?
    Our teachers stay far away from corporal punishment and r not rude. But parents don’t even want the teachers to insist kids to follow discipline.
    Pls help.

    Reply
    • February 16, 2016 at 9:56 am
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      Dear Shirin,
      Counselling is the only way to deal with such parents at the same time do not lose your temper while dealing with students and parents. Make them empathise with your administration and tell the practical aspects of what you wish to do. It’s a never ending process, you just have to be at it all the time.

      Reply
  • February 6, 2016 at 4:17 pm
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    Can brother in law of principal become member of smc

    Reply
  • February 3, 2016 at 3:45 am
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    Can you please guide me regarding:- Trust is running educational Institution(school),Teachers and staffs are employed in school. School does not have PAN Card, So whether Trust is going to Pay Profession tax and TDS deducted from Employee? or school should apply for PAN Card, as because we cannot get enrolment and registration for P Tax without Pan Card. If P Tax is Paid by Trust Owning and maintaining such school will there be any problem for CBSE affiliation.?

    Reply
    • February 8, 2016 at 8:37 am
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      School doesn’t take PAN card but the Trust or the society will certainly have PAN Card number. The income/expenditure is not managed by the school but by the trust / society.

      Reply
  • January 26, 2016 at 1:13 pm
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    I just want to know that is there any check on exam schedule of the school if yes than what is the minimum time gap between exams

    Reply
    • January 27, 2016 at 6:47 am
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      No there is no provision like that. Though Exam papers (question bank) for some classes is provided by the CBSE.

      Reply
  • January 15, 2016 at 4:35 am
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    Hi
    Abhiney I just want to know “what is the minimum Eligibilty and Experiences criteria for a newlly provosinated CBSE school.
    I just want to know this thong for knowladge .

    Rgard

    Reply
    • January 15, 2016 at 9:51 am
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      Hi Ravi,
      There are conditions and minimum criteria across parameters like Infrastructure, Staff, Furniture, Labs, Financial transactions, Operating Procedures etc. CBSE publishes an affiliation bye-laws hand book. This book contains all the information in detail and is freely available at http://www.cbseaff.nic.in for anyone’s perusal. That explain all these parameters in detail.

      Reply
  • December 18, 2015 at 7:26 am
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    is it compulsory that we need to give full information of the smc to the parents of the school if enquired ?what is the procedure?

    Reply
    • December 21, 2015 at 6:19 am
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      Dear Vijay, If some parents asks for it you have to and you have to disclose the details of SMC (this is mandatory) on your school’s website.

      Reply
  • December 15, 2015 at 7:36 am
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    Mr. Abhiney,

    Can a Trustee member be a manager of his own school as per CBSE norms & conditions. Please reply sir ASAP.
    Regards,
    Daniel K.

    Reply
    • December 15, 2015 at 7:38 am
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      Hi Daniel,
      Yes a trustee member can act as a manager in the school. No issues according to me.

      Reply
  • December 15, 2015 at 7:34 am
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    Can a Trustee Member be a manager of his own School in CBSE norms & Conditions. Please reply its very urgent. Hope someone will help me out with positive feedback.

    Reply
  • December 11, 2015 at 5:42 pm
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    how to prepare a draft of managing committee

    Reply
  • November 13, 2015 at 7:20 am
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    Abhiney ji

    we are going to start a school in tamilnadu for the coming academic year.(Pre-KG to V std)my father is giving his 1.6 acres of land for lease for our trust.my maternal uncle will be the managing trustee,myself secretary and my brother’s wife is a treasurer.if my father and mother will be a founder trustee ,there will be any problem in getting CBSE affiliation for blood relation issue.??

    Reply
    • November 19, 2015 at 10:13 am
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      There will not be a problem till the time all the family combined does not have a majority voting share in the trust. for example if the trust comprises of the 9 members than the blood-line family cannot have more than 4 members. IN addition to this the affidavit will have to outline the relationship between those four from the same family.

      Reply
  • September 9, 2015 at 7:04 pm
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    Conferring so much power to SMC is meaningless…it actually harassed the teachers n students by interfering in their functioning. All members of smc are from political background n they only look their political interest by politicise the education. Govt must scrape smc.

    Reply
  • July 5, 2015 at 6:49 am
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    my school has got provisional affiliation for sr. sec in 2013 and renewal of the same is due in june 2016. but till date we have not got admissions for grade 11. what is the effect of this on the affiliation which has to be renewed next year. pls suggest

    Reply
    • July 5, 2015 at 10:16 am
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      Dear Shalini,
      I don’t think it will have any negative impact. Till the time infrastructure is there CBSE should not be worried about revoking affiliation.

      Reply
  • July 3, 2015 at 12:57 am
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    Dear Sir,

    Thanks for your help. Please advice me about minimum qualification of CBSE school manager.
    Thanks.

    Reply
    • July 5, 2015 at 10:18 am
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      There is no minimum requirement I can think off, even if there is please refer to bye laws. It is the bible for all CBSE schools to follow.

      Reply
  • June 27, 2015 at 7:13 am
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    This year I have started a school and now we have 220 students upto viii.Can we apply for affiliation this year before 30th june

    Reply
  • May 24, 2015 at 7:29 pm
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    Hi Abhiney,
    Have a doubt regarding members in SMC:
    According to CBSE bye-laws, upper cap for members in SMC is 21 for private un-aided school.
    1. Any idea of minimum cap?
    2. According to the table mentioned by you under the section profile of the members of SMC, its pretty clear till sno. 5. Have a doubt in 6th point:
    2.a) Can we have some members from the society also that runs the school? If Yes then is there any maximum limit on that?
    2.b) Do we need any specific profile of members to be nominated for the 6th point?

    Reply
    • May 25, 2015 at 11:45 am
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      Hi Amit,
      1) I think the minimum cap is 9, have a look at the bye law available on the CBSE website. I have just illustrated the information from there.
      2) Yes you can have members from he society in the SMC, in fact the last point mention it. i.e. you can make your own rules as a society/trust
      3) All up to the society

      Reply
  • May 14, 2015 at 3:41 pm
    Permalink

    Hi Mr. Abhiney,
    Info related to members profile is missing in the table. Shows [Table Not Found]
    Kindly check!

    Regards,
    Hemant

    Reply
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